Give your caretaker a proper digital workspace
The Die Opsigter Caretaker Portal gives the on-site scheme manager one central place to log requests, inspections, expenses, inventory, readings, completed projects, proposals and daily operational records.
Most caretakers are still managing site work with paper, WhatsApps and memory
When inspections, repairs, expenses, stock, readings and resident issues are not captured properly, trustees and managing agents lose visibility over what is actually happening on site.
No central record
Daily tasks, requests and incidents are scattered between WhatsApps, notebooks, emails and verbal instructions, which makes it difficult to prove what happened.
Poor accountability
If work is not captured properly, it becomes difficult to confirm what was done, when it was done, and who was responsible.
Weak reporting
Trustees and managing agents often only hear about issues when there is already a complaint instead of receiving proper operational records.
Turn daily site work into clean operational records
The Caretaker Portal helps the on-site manager capture the work that keeps the scheme running. Every selected form creates a structured record that can be reviewed, reported and stored properly.
A practical toolset for everyday scheme operations
The Caretaker Portal is built around the forms and records the on-site scheme manager actually needs to keep the complex running properly.
Operational Forms
Requests, inspections, reports, readings, expenses and completed work can be logged from one portal.
Photo Uploads
Photos and documents can be attached to create better proof, context and follow-up records.
Monthly Reports
Management can receive compiled monthly reports showing caretaker activity and operational records.
Inventory Control
Stock, tools, cleaning products and consumables can be logged for better oversight.
Readings and Checks
Bulk water readings, meter checks and inspection logs can be captured in a structured way.
Accountability
Tasks and records are stored properly so trustees and managing agents can see what happened.
Recommended Caretaker Portal forms
Schemes can choose which caretaker forms they want included. The goal is to capture the operational records that management actually needs.
Maintenance and Requests
- Caretaker Requests
- Maintenance Reports
- Property Inspection
- Common Property Issue Reports
- Projects Completed
- Supplier Visit Notes
Money and Admin
- Expense Reports
- Income Reports
- Petty Cash Logs
- Purchase Requests
- Quote Requests
- Proposals
Inventory and Assets
- Inventory Logger
- Stock Usage Logs
- Tool Register
- Cleaning Material Logs
- Equipment Condition Checks
- Asset Damage Reports
Readings and Inspections
- Bulk Water Readings
- Meter Readings
- Pool Check Logs
- Pump Room Checks
- Lighting Checks
- Security Infrastructure Checks
Staff and Performance
- Staff Performance Reviews
- Staff Attendance Notes
- Task Allocation Logs
- Cleaner Checklist
- Gardener Checklist
- Security Feedback Logs
Reporting and Management
- Monthly Caretaker Report
- Completed Work Summary
- Open Issues Report
- High Activity Area Report
- Expense Summary
- Operational PDF Reports
Simple Caretaker Portal pricing
Start with the forms your caretaker needs most, then add more operational forms as the scheme requires better records.
Starter
Includes Caretaker Portal and up to 5 active caretaker forms.
Standard
Includes Caretaker Portal and up to 10 active caretaker forms.
Premium
Includes Caretaker Portal and up to 20 active caretaker forms.
Give your caretaker a better way to record daily scheme operations
Replace scattered notes and WhatsApps with a cleaner portal, structured forms, operational records and monthly reports.