The Staff Portal gives employees a structured, accessible way to manage essential operational tasks—empowering them with direct access to day-to-day administrative tools. With streamlined digital workflows, the portal ensures transparency, accountability, and a record of all staff activity across key operational areas.
Core Forms
(Accessed via Portal Buttons)
- Leave Request
Staff can submit detailed leave requests, including the type of leave, dates, and supporting documents. Upon submission, the system:- Sends the request to the caretaker for approval (via email with an APPROVE/REJECT interface)
- Automatically merges the review data into the Leave Requests sheet.
- Notifies trustees when a decision is made
- Shopping Lists
Allows staff to request materials, tools, or supplies with specific categories and quantity requirements. Each request:- Notifies the caretaker
- Gets routed to the review form for approval
- Automatically updates once reviewed.
- Uniforms
Tracks and manages staff uniform requests for replacements, size changes, or new hires. Ensures inventory awareness and simplified handover. - Self-Performance Review
It enables staff to complete self-performance evaluations linked to the formal staff review process.
Key Features
- Fully mobile-friendly and easy to use
- Real-time notifications and tracking for each submission
- Auto-merging of review outcomes into staff records
- Improved visibility and accountability across operations
- Easily expandable with more staff-focused tools (e.g. training, timesheets)
This platform allows your staff to work smarter, not harder, while maintaining detailed records and a digital audit trail.